How do you store your business data? Do you have to remember to manually have to backup important files? If you are looking for a better solution, you may be wondering if cloud storage will be right for your business needs. Read on to learn some of the advantages and disadvantages of online backup so that you can make a more informed decision.
What is cloud storage?
Cloud storage is simply a remote location for storing your files that you will have the ability to access anywhere as long as you have an Internet connection.
Advantages of Cloud Storage
Easy Accessibility – The biggest advantage of cloud storage is the ability to access files from any location as long as you can connect to the Internet. This will be helpful if your business requires you to be on the move frequently and you may need to access your files while you are away from your office. It can also come in handy if you are working on documents and need to leave your office while editing is in progress. You can travel to another location and access your file while away to still be able to work on it.
Ability to Share Files – Cloud storage allows you to easily share your files with others, which can be invaluable if you need to get information to employees who are on the road. This can be accomplished either through providing the link or by having the info accessed directly. Others can easily help you with editing and upgrading your material.
Secure Backup – What happens to your backup files if they are on your PC and your computer crashes due to a virus or power surge? You lose all of your valuable information. With cloud storage, your backup files will remain safe due to being stored in a remote location not affected by your computer crash. It is also a safe way to save documents you are currently working on as the file can be lost if just saved to your PC, but you are protected with cloud storage.
Disadvantages of Cloud Storage
Slow Downloads – If you are downloading large amounts of information and are using a slow Internet connection, it will take you a considerable amount of time in which to accomplish a download.
Limited Storage Space – Cloud storage provides you with limited storage space. This works out fine if your files do not contain a huge amount of material but will definitely be a hindrance if you require a large quantity of space.
Limited Security – Malware can be spread more easily through the use of cloud storage. If your files are being accessed by others, they could be downloading malware along with your material. The same applies if you are downloading information someone else has sent to you, only you will be on the receiving end of the malware.
Cloud storage has its pros and cons. Whether you decide to use it for your business needs will depend on what type of business you have, how much information you need to store, and if you and your employees are on the move a great deal.
Top 5 Best Cloud Storage
- Dropbox for fast syncing over your local network. Price: 2GB free. 1TB for $10 a month (£6.58, around AU$11) with Dropbox Plus.
- Google Drive for unlimited storage for photos, videos, and Google Docs, Sheets, and Slides. Price: 15GB free. 100GB for $1.99 a month (£1.59, around AU$2.50). 1TB for $9.99 a month (£8, around AU$13).
- MEGA Puts a premium on security. Price: 50GB free. 200GB for €4.99 a month (£4.50, $6, around AU$7.50)
- OneDrive for Microsoft Office and Windows users. Price: 5GB free. 50GB for $1.99 a month (£1.99, around AU$2.50)
- ICLOUD Apple’s competitively priced cloud storage locker. Price: 5GB free. 50GB for $0.99 a month (£0.79, AU$1.49). 200GB for $3.99 (£2.49, AU$4.49)